D P Accounting Limited is committed to respecting our customers’ privacy and protecting their personal information from misuse or authorised disclosure and complying with privacy laws. D P Accounting Limited values its reputation and aims to maintain high ethical standards in the conduct of our business affairs.
Definitions and Interpretation
“Personal data” – means any and all data that relates to an identifiable person who can be directly or indirectly identifies from that data. In this case, it means personal data that you give us directly or that is provided to Us via Authorised bodies and websites including Companies House. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
“We/Us/Our” – Means D P Accounting Limited, a limited company registered in England under the company number 04698950, registered address: The Accounting House, Sheepbridge Centre, Sheepbridge Lane, Chesterfield, Derbyshire, S41 9RX
Organisation Contact Details
D P Accounting Limited is the controller and responsible for your personal data. We have appointed a data privacy manager who is responsible for the content in this privacy notice. If you have any questions or concerns regarding this privacy notice please contact us the data privacy manager using the details in the directed link.
Complaints can be made anytime to the Information Commissioners Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would appreciate if you have any complaints to contact us first.
Data We Collect about you
Any of our websites: dpaccounting.co.uk
Our social media accounts: facebook.com/DPAccountingUK
Email you may send to us: firstname.lastname@example.org
Depending on which of our services you use we may collect, use, store and transfer the following information:
- Identity – Names including first, maiden, last, username, date of birth, title, gender and marital status
- Contact – Email Address, telephone numbers, fax numbers, , home address
- Business Data – Business name/Trading name, business address, company registration number, SIC code
- Bank Details – Account number, Sort Code, Account name
- Profile Data – Passwords, usernames, surveys
- Marketing – Includes your communication preferences
- Tax Data – UTR number, Reference Numbers,
- Spouse details – Names including first, maiden, last, username, date of birth, title, gender and marital status
It is important that the data we hold about you is accurate, please contact us regarding any changes and updates.
How your personal data is collected
We will not collect any information about you without your explicit consent.
We will ask your consent when we need to collect personal information about you.
We will explain in a clear simple terms why we want to collect your information and what we will do with it before seeking your consent so you are fully informed and you will be given a clear and unambiguous option to opt in to any communications or services we might want to offer you.
Data that is collected in respect of you is collected using various methods. We prefer to collect data from you directly by filling in forms, correspondence by post, telephone, face to face meetings and emails. This includes the personal data you provide to us when you:
Have any service or product from ourselves
Surveys and feedback
We do collect some personal data we need from third parties or publicly available sources.
Purposes for your personal data
D P Accounting Limited is a Professional Services company. We specialise in the business area of Accountancy and provide the following services which require your personal information to compete and file all tasks and services listed below:
- Process personal information to enable us to provide accounting, related services, to maintain our own accounts and records and to support and manage our employees
- VAT filing
- Management accounts
- Periodic accounts reviews
- Preparation and filing of annual accounts
- Preparation and filing of annual tax returns
- Company secretarial services
- Confirmation Statements
- Payroll processing
- Company pension processing
- Profit improvement consultancy
- Personal and business tax planning
- Business start-up advice
- Business disposals
- Business retirement strategies
- Making Direct Debit Payments
- Sending Newsletters
- Complying with our AML Requirements
Organisation Size: D P Accounting Limited employs between 1 and 5 staff members
Business Location: Derbyshire, UK
Why we Collect Personal Data
We collect information about you to create and manage your account and file all compliance work.
We may collect and analyse information for the purpose of providing personalised services.
We also use it to recommend things we think you will benefit from.
We may use it to notify you about things you’ve told us you’d be interested in.
We also use it for business, regulatory and legal purposes, like:
- Dealing with any requests you make or content you submit
- Getting in touch if we need to tell you about something, like a change to our policies or issues with a service
- To comply with our client due diligence requirements
Who Processes the Data We Collect (Who are the recipients of your data)
We will store and process your data following industry best practice and security.
We will take all reasonable steps to ensure that there are appropriate arrangements in place that includes provisions covering the appropriate secure transfer, handling and processing of the personal information by those entities and third parties.
- Some of that processing takes place at D P Accounting Limited in Chesterfield in UK
- Some of the following processing may take place outside of the UK but within the EEA and are covered by GDPR;
Law enforcement Agencies
Identity Verification Agencies
Credit Reference Agencies
Third parties necessary to provide products or services which you have requested
Direct Debit payment Agency
Book Keeping Software
Data Storage Agencies
Where processing takes place by one of our trusted data processors, we ensure that our contracts with those 3rd parties contain the appropriate GDPR model clauses and that all our 3rd parties are also compliant with the GDPR, this affords your data the same protection away from our organisation, as it does within it.
Where we might send your personal data (Geographically)
We process data within the EEA and countries deemed by the European Union as having adequate safeguards for protecting personal data. These countries are recognised by the EU as having suitable safeguards for the rights and freedoms of individuals and recourse processes by which data subjects can exercise their rights.
We will only consider transferring your data outside of the EU if the following conditions are met:
A transfer, or set of transfers, may be made where the transfer is:
- made with your explicit informed consent;
- necessary for the performance of a contract between the you and this organisation or for pre-contractual steps we need to take at your request;
- necessary for the performance of a contract made in your interest between this organisation and another person;
- necessary for important reasons of public interest;
- necessary for the establishment, exercise or defence of legal claims;
- necessary to protect your vital interests or those of other persons, where you are physically or legally incapable of giving consent;
- made from a register which under UK or EU law is intended to provide information to the public (and which is open to consultation by either the public in general or those able to show a legitimate interest in inspecting the register).
How long do we keep your data
We use records for some or all of the activities detailed in the section above – Why We Collect Personal Data.
We will store the data outlined in the ‘Data we collect’ section for as long as it is required for us to provide services to you, though if the data is included in accounting records or statutory compliance, we must retain this for a minimum of 6 years after the end of the last company financial year they relate to.
If we have your data solely for marketing purposes, we will store this until you opt out of receiving marketing information – see: your rights as an individual in respect of the data we hold.
If you decide to opt out, we can delete your personal information from our records within immediate effect.
Your Rights as an Individual in Respect of the Data We hold
We respect the rights and freedoms of individuals and as such we would like to make you aware of the following;
You have the right to:
- Request access to your data
- Request rectification of your data where there are errors or inaccuracies or the data is not current
- Request that the data we hold is removed entirely from our systems (But Accounts cannot be deleted by law until the period stated above)
- Request us to restrict processing of your data
- Object to our processing of your data
- Request your data in a format that is commonly used/accepted
- Send your data to another controller
- Withdraw consent already provided – at any time
You also have the right to complain to D P Accounting Limited.
To exercise your rights above please contact either the Data Protection Officer, Data Controller or Company representative via the Organisation Contact Details section or the Quick links section below.
You also have the right to lodge a complaint with a supervisory authority. In this instance the ICO and their contact details are as follows:
https://ico.org.uk/concerns/handling or call the ICO on 0303 123 1113.
Quick Links for exercising your rights
DPO email Address: email@example.com
DPO phone number: 01246 451133
Controller email address: firstname.lastname@example.org
Controller phone number: 01246 451133
Representative email address: email@example.com
Representative phone number: 01246 451133
Do we have a statutory or legal right to hold this data
We have no statutory or legal right to hold the data you have provided for marketing purposes, and detailed in respect of – Data We Collect, However we do have a statutory or legal right to hold the data you have provided for accounting purposes.
We rely on consent to collect and store this data, and uphold all of the individual rights and freedoms with respect personal data given by consent.
See section – Your Rights as an Individual in Respect of the Data We hold
Automated Decision Making, Profiling, and what that means for you
Any and all data in respect of – Data We Collect, is not subject to any automated decision making.
We do not profile you using your data, any actions taken by us or our systems are as a direct result of explicit requests or consents you have chosen.
There are no foreseeable consequences of any significance in respect of providing the data or being removed from the records, except that we will not be able to contact you.
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer, tablet or mobile phone (all referred to here as a “device”) web browser from a website’s computer and is stored on your device’s hard drive.
Each website can send its own cookie to your web browser if your browser’s preferences allow it. Many websites do this whenever a user visits their website in order to track online traffic flows.
Similar technologies are also often used within emails to understand whether the email has been read or if any links have been clicked.
If you continue without changing your settings, you are agreeing to our use of all cookies on the DPA website. However, you can change your cookie settings at any time.
This particular websites, cookies record information about your online preferences and allow us to tailor our websites to your interests.
If you could benefit from an accountant that gives you more than just numbers,
then its time to get in touch!
Call DP Accounting today on 01246 451 133
We look forward to hearing from you!